Here’s something I hear all the time from people who walk through our doors for the first time: “I didn’t even know this was here.”
That’s the thing about finding the right conference room rental in Portland or Beaverton — it’s not just about square footage and a TV on the wall. It’s about a space that actually makes you and your guests feel something when you walk in. A space that sets the tone for productive, creative, professional work before anyone’s even sat down.
At VIDA Coworking, we have three of those spaces — two in Northeast Portland and one in Beaverton — and I’m genuinely proud of every one of them. Whether you’re hosting a client presentation, a team offsite, a strategy session, or a hybrid call with remote colleagues, these rooms were designed to make your work life work.
Here’s a full breakdown of your options.
Conference Room Rentals in Portland: Two Iconic Spaces at VIDA NE Portland
Our Portland location at 401 NE 19th Avenue is home to two distinct conference rooms — one that’s intimate and sun-drenched, and one that is, quite simply, unlike anything else available for rent in Portland.
The Vintage Boardroom: Portland’s Most Memorable Conference Room Rental
When Jantzen Swimwear built their headquarters in the building that would one day become VIDA, they commissioned a boardroom worthy of the brand. We inherited that room — and made the very deliberate choice to preserve every inch of its original mid-century modern beauty.
What that means for you: original hardwood walls. A custom table with seating for 14. A stunning hand-painted world map mural. A hidden chalkboard tucked behind a panel in the wall (yes, really). And direct access to a private outdoor patio for breaks or more casual conversation.
This is not a generic conference room. This is the kind of room that makes an impression — on clients, on your team, on anyone who walks through the door.
The Vintage Boardroom includes:
- Seating for up to 14 people
- Apple TV and Chromecast-enabled large-screen TV
- OWL Conferencing System for seamless hybrid and video calls
- Fiber wifi
- Private waiting area out front for your guests
- Outdoor patio access
- $75/hour | No VIDA membership required
Rated 5.0 stars on Peerspace — and we’re proud of every one of them.
The Visionary Conference Room: Light-Filled and Flexible
Our second Portland conference room is a newer favorite. The Visionary room is located along a full wall of west-facing windows — the kind of natural light that makes a 3pm meeting feel like an entirely different experience than the windowless conference rooms you’ve probably endured at other venues.
Visionary seats up to eight people and is fully equipped for presentations, working sessions, and collaborative deep work. It’s ideal for smaller team meetings, client pitches, workshops, and interviews.
The Visionary Conference Room includes:
- Flexible seating for up to 8 people
- Full wall of west-facing windows (hello, gorgeous light)
- Apple TV and Chromecast-enabled TV
- Glass whiteboard
- Fiber wifi
- $65/hour | No VIDA membership required
Together, these two conference rooms give you options that very few other conference room rentals in Portland can match — from a six-person focused session to a full boardroom gathering for 14.
Conference Room Rentals in Beaverton: VIDA’s Westside Gem
If you’re based on Portland’s westside, you already know the struggle of finding a professional, welcoming meeting space that isn’t a hotel lobby or a coffee shop with no privacy. That’s exactly why we opened VIDA Beaverton — and exactly why our conference room there has become a go-to for westside businesses and teams.
Located at the front entrance of VIDA Beaverton (9400 SW Beaverton Hillsdale Highway, Suite 250), our conference room is the first thing guests see when they arrive — which means they’re welcomed into a bright, polished, professionally staffed space from the moment they walk through the door.
The VIDA Beaverton Conference Room includes:
- Seating for up to 12 people around a spacious table
- Large whiteboard
- TV monitor with Chromecast and Apple sync
- OWL Conferencing System + Zoom account included
- Fiber internet
- Natural light from large windows
- Onsite team to greet and support your guests
- Access to VIDA’s kitchen: coffee, tea, cold brew, water, and healthy snacks
- Printing, scanning, and copying available
- Ample free parking (a rarity in the Portland metro!)
- $75/hour | No VIDA membership required
This is the conference room rental in Beaverton that your team — and your clients — will actually want to come back to.
What Makes VIDA Different From Other Conference Room Rentals in Portland and Beaverton
A lot of places can offer you a table and a TV. Here’s what they usually can’t offer:
Community. VIDA is, at its core, is a community-centered, professionally-minded, deeply supportive one. When you book a conference room at VIDA, you’re walking into a space where the energy is already good. Our members are entrepreneurs, small business owners, remote workers, and creatives who’ve chosen VIDA specifically because it makes them feel something. That warmth is contagious.
Onsite staff. Our front desk teams at both locations are there to greet your guests, answer questions, and make sure your booking goes smoothly. You’re not walking into an empty office and hoping the AV works.
Amenities that extend beyond the room. When you book a conference room at either VIDA location, you and your guests receive coworking access for the rest of the day. That means access to our full amenities: our kitchen and premium beverage service, outdoor patio (at Portland), fitness studio, podcast studio, printing, and more.
Flexible booking. You don’t need a VIDA membership to book. Simply create a free Community Membership at VIDA Portland or VIDA Beaverton to view the conference room calendar and book at your convenience. You can also book through thrid party platforms like Peerspace if you prefer!
Pricing that respects your budget. At $65–$75/hour, VIDA’s conference rooms are priced significantly below market rate for comparable spaces in the Portland metro area — without compromising on quality, character, or support.
Who Books Our Conference Rooms (And What They Use Them For)
Our conference room rentals in Portland and Beaverton attract a wide range of professionals and use cases. A few of the most common:
- Client meetings and pitches — when you want the room to do some of the work
- Team offsites and strategy sessions — away from the distractions of home or a busy open office
- Hybrid and virtual meetings — the OWL Conferencing System at both Portland and Beaverton is built for this
- Interviews — the Visionary room is particularly popular for this; it’s private, professional, and lockable
- Training sessions and workshops — the Vintage Boardroom seats 14 and offers whiteboard + full AV
- Board meetings — yes, we do mean that literally: the Vintage Boardroom was built for exactly this
- Media and podcast recordings — especially in combination with VIDA Portland’s podcast studio
How to Book a Conference Room at VIDA Portland or VIDA Beaverton
Booking is simple and fast.
- Create a free Community Membership at VIDA Portland or VIDA Beaverton
- View the conference room calendar for real-time availability
- Select your room and time and confirm your booking
- Show up — we’ll take care of the rest
We are also happy to book it for you, or answer any questions you have!
Email us at hello@vidacoworking.com or call our Portland location at 503.803.4940 or Beaverton at 503.705.1591.
Ready to See the Rooms?
The best way to understand what makes these spaces different is to walk into them. We’d love to show you around — book a tour at either location at vidacoworking.com/tour and we’ll make sure you see every room in its best light (literally — we’ll make sure the afternoon sun is doing its thing).
Whether you’re looking for a conference room rental in Northeast Portland, a meeting space in Beaverton, or a boardroom that will actually make your clients say wow — VIDA has your room.
VIDA Coworking is a boutique coworking community with locations in Northeast Portland and Beaverton, Oregon. Conference rooms are available to members and non-members alike, bookable by the hour. Learn more at vidacoworking.com/conferencerooms.
VIDA Portland | 401 NE 19th Ave #200, Portland, OR 97232 | 503.803.4940
VIDA Beaverton | 9400 SW Beaverton Hillsdale Hwy, Suite 250, Beaverton, OR 97005 | 503.705.1591